PIXL VISN Attendance Tracker · 100% on UbexEvery student, every week. One click to mark them.
PIXL VISN Media Arts Academy follows every student across terms, groups and weekly mentor sessions with its own Attendance Tracker. Instructors mark attendance in one click, and the admins see at a glance who is falling behind.
Replaces the spreadsheets passed between instructors. Screens shown with sample data.
Everything an academy needs to track attendance
From the first student list of the term to the grades at the end of it.
Weekly attendance
One table per group and session, 12 weeks wide. One click marks a student present or absent, and it is saved at once.
Excel import
Upload the enrolment file from Microsoft Forms, or paste names and emails. Students, groups and mentor schedules come in at once.
Session sheets
Map each sheet to its mentors, and the tracker knows which students are expected in which week.
Dashboard
Overall attendance, attendance per session, students per term and group, and everyone under 50% flagged.
Export and grading
Percentages per student, an .xlsx download, and values ready to paste in grading-sheet order.
Passwordless sign-in
A 6-digit code by email that expires in 5 minutes, with a limit on attempts. No passwords to forget.
Roles and links
Admins see everything, instructors only attendance. A link can open only the sheets one instructor needs.
New term, clean start
Download a full backup, then clear the data for the next term. Only an active admin can do it.
Pick a group and a session. Click.
Instructors open the term, choose the group and the session sheet, and see every student for all 12 weeks, each week with its dates.
- Attended, absent, still to mark, or not expected that week
- Who is expected comes from each student's mentor schedule
- Every click is saved at once
From attendance to grades, without retyping.
The export shows expected and attended sessions and a percentage for every student, filtered by term and group, with each session broken down.
- Green from 80%, amber from 50%, red below
- Download everything as an Excel file
- Paste the grading sheet's email order and copy the matching percentages
Sign in with a code, not a password.
Staff enter their email and get a 6-digit code. Only active accounts can sign in, and admins manage who has access from the dashboard.
- Codes expire after 5 minutes, with a limit on attempts
- Admin and instructor roles, each account active or inactive
- Admin-only actions are checked again on the server
The PIXL VISN Attendance Tracker runs 100% on Ubex. Its frontend, its backend workflows, its database, the sign-in codes and the emails that send them are all built on Ubex, and everything related to it is kept there.
Want an application like this for your business?
Describe it and build it yourself, or have our team build it on Ubex and hand it over.